Terms of Reference

Mission Statement:

Diversity Thunder Bay works towards an inclusive, equitable community

free of racism and discrimination of any kind.

Guiding Principle

Diversity Thunder Bay believes that Thunder Bay should be a welcoming and safe place for individuals and groups regardless of race, ancestry, place of origin, colour, ethnic origin, citizenship, class, creed, sex, gender, gender identity, sexual orientation, age, education, marital status, source of income, same-sex partnership status, family status or disability.


1. To develop partnerships with other community organizations to work on broader issues of diversity and inclusion.

2. To ensure that the Diversity Thunder Bay membership is a true reflection of Thunder Bay’s population.

3. To develop and provide feedback on policies, procedures and action plans that will further the interests of Diversity Thunder Bay.

4. To encourage Diversity Thunder Bay member organizations to become more inclusive of diverse groups in Thunder Bay.

5. To undertake initiatives that will improve diversity and inclusion in Thunder Bay.

6. To share information, network and offer mutual support to municipal, regional, provincial, national and international groups who are interested in the areas of diversity and inclusion.

7. To support the work of the City of Thunder Bay Anti-Racism Committee


Membership in Diversity Thunder Bay will be by payment of the annual membership fee as established by the Executive Committee and approved by the membership at the Annual General Meeting. Membership can include, but is not exclusive to, individuals and community organizations, which shall designate a voting representative.

Executive Committee:

Diversity Thunder Bay will be co-chaired by two individuals elected by the membership at the Annual General Meeting. The Executive Committee will include two Co-Chairs, a Secretary, and a Treasurer as elected by the Membership at the Annual General Meeting. The Executive Committee will also include Chairs of the Sub-Committees as established in any given year and the City of Thunder Bay Anti-Racism Committee representatives. The Executive Committee has direct authority for the allocation of financial and human resources of the organization. The period of service for members of the Executive Committee shall be three years with two, three-year term renewals. Any member standing for election to the Executive Committee must have been a member for at least one full year prior to the nomination date.

Fiscal Year:

September 1 to August 31.

March 21st – The International Day for the Elimination of Racial Discrimination

A Committee will be established to organize activities and media promotion of the day. The Chair will be chosen from within the membership and report directly to the membership of the Committee. The Committee will be struck in September of any given year with the expectation that the March 21st events will be organized by mid-January of the following year.


Diversity Thunder Bay will meet at least six times per year with meetings scheduled by the Executive Committee. The agenda for each meeting will be established by the Co-Chairs and Executive Committee. An Annual General Meeting will be held in October. A quorum will consist of six members. Should an issue arise following the distribution and approval of the agenda and upon agreement of the meeting, the agenda can be changed to accommodate the situation. At the beginning of each meeting, the Chair will ask whether there are pressing issues requiring immediate action.


Subcommittees will be established as required to carry out the work of the organization.


The Executive Committee may pursue human and financial resources to implement the projects of Diversity Thunder Bay as needed in cooperation with the community organizations, as applicable.

Specific Tasks:

1. To undertake diversity and inclusion projects as identified by the membership and accepted by the community and/or community organizations.

2. To ensure that Diversity Thunder Bay is a true reflection of Thunder Bay’s population: an inclusive organization that proactively recruits volunteers.

3. To review the barriers within Diversity Thunder Bay that prevent diverse groups from participating.

4. To raise awareness of the issues affecting those who are under-represented.

5. To work in partnership with The City of Thunder Bay Anti-Racism Committee. Two Diversity Thunder Bay members will be assigned the responsibility of sitting on the Anti-Racism Committee and reporting back to Diversity Thunder Bay on a regular basis.

6. To annually review the Terms of Reference at each Annual General Meeting.

Approved November 2004

Revised January 2007, June 2008, February 2012, February 2014, and January 2015



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